Development of the TodoMateAI Task Management Platform for Telegram
Work ToolsCase study of a web service with LLM integration: a Telegram Bot and Mini App for task management, team collaboration, and productivity automation inside Telegram.
About the Product
Productivity / AI • Telegram Bot, Telegram Mini App • In-house Product
TodoMateAI is a task management service integrated into the Telegram ecosystem and enhanced with an LLM-based AI assistant. The product allows users to manage tasks both through a familiar web interface in a Telegram Mini App and through natural-language text commands in a Telegram Bot chat.
The core focus of TodoMateAI is to make task management seamless and efficient within Telegram, where users already handle most of their day-to-day communication.
Product Architecture
The system consists of two key components:
Task Tracking System
A Telegram-adapted platform for task management
AI Agent (LLM)
For natural language processing and task interaction
Both components are equally important and complement each other.
Telegram Bot — Task Management Through Chat
The Telegram Bot serves as the interface for interacting with the AI assistant and integrating with Telegram:
The AI agent identifies:
- User intent (create, find, update, close a task, etc.)
- Request parameters (deadlines, assignees, projects, reminders, and more)
Personal and Team Use Cases
Personal Task Management
Collaboration
@usernameWorking in Telegram Chats
Telegram Mini App — Management and Planning Interface
To work efficiently with a large number of tasks, we built a Telegram Mini App — a full-featured web interface running inside Telegram.
The Mini App is used for:
Interface capabilities:
Task List
Calendar and Task Schedule
Workspace Separation:
- • personal tasks
- • two-person workspaces
- • projects created from Telegram chats
Filters by:
- • assignee
- • author
- • project
- • dates and statuses
Task Model
TodoMateAI provides a full-featured task tracking system:
AI Assistant and LLM Layer
The AI agent is used for:
Support features are powered by a RAG approach backed by a platform knowledge base.
Technology Stack
Backend
Frontend
Integrations
Project Team
TodoMateAI is an in-house company product, developed entirely by our internal team:
Launch and Growth
Product launched
In February 2025
Actively evolving
Regular feature updates
Expansion of AI agent capabilities
Continuous improvement
Growing user base
Increase in active users
Project Links
TodoMateAI is available as a website and a Telegram Bot:
Summary
TodoMateAI is a task management service seamlessly built into Telegram and enhanced with an AI assistant to speed up task workflows.
The product combines a familiar planning interface with flexible chat-based interaction, reducing manual work and making everyday task management simpler and faster.
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