Coworking Network Management System Development
Real EstateA PropTech case study on automating coworking spaces: a mobile app (iOS / Android), backend API, and web admin panel for centralized management of locations, bookings, payments, and QR-based access.
Project Overview
PropTech / Coworking Tech / Mobile Application • iOS and Android • Full-cycle product development
Project type: mobile app + backend infrastructure + admin panel.
Format: iOS / Android app for end users; web admin panel for managing the coworking network.
Team role: idea → analytics → design → development → launch → support.
Project highlight: the service fully powered the coworking network’s IT infrastructure — without third-party products or integrations.
Product Idea
WORQER is a mobile service for booking workspaces across a branded coworking network.
We built more than just an app — we created a complete digital management system for coworking spaces:
- location search;
- selection of a specific workspace;
- time-slot booking;
- online payments;
- order management;
- QR-code access to the coworking space.
Important: the service fully managed workspaces and bookings. It was a standalone IT system, not an integration with external SaaS platforms.
Business Goal
Build a digital ecosystem for a coworking network that:
- automates workspace booking;
- eliminates manual administration;
- minimizes staff involvement;
- provides seamless QR-based entry;
- scales across multiple locations.
Additionally, the first coworking location in the network was built by our team — the product was developed in parallel with the physical infrastructure.
Mobile App Functionality
1. Registration and Profile
- Account creation
- Personal data management
- Booking history
2. Coworking Space Discovery
- Geolocation and display of nearby locations
- Browse available locations
- Occupancy and availability information
3. Workspace Selection
- Choice of workspace type (open space, dedicated desk, etc.)
- Time-slot selection
- Real-time availability check
4. Payment and Booking
- Online payment
- Booking confirmation
- Active booking management
5. QR-Code Access
After completing a booking, the user receives a QR code in the app.
The QR code is scanned at the entrance device, validates the booking, and enables automated access.
This made it possible to:
- eliminate physical keys and access cards;
- reduce administrator involvement;
- improve security.
Admin Panel
We developed a dedicated web panel for managing the network:
- location management;
- workspace type configuration;
- availability control;
- time-slot management;
- booking overview;
- user management;
- occupancy analytics.
The system enabled centralized management of the entire coworking network.
Solution Architecture
The project was built as a full-scale digital platform: mobile apps for iOS and Android, a unified backend for booking, payments, and access logic, and a web admin panel for network operators. The entire infrastructure was developed from scratch — without relying on third-party SaaS tools for coworking space management.
Technology Stack
Full-cycle development: cross-platform mobile app, backend services, and a web-based admin panel.
Mobile
Backend
Web
Result
- A production-ready mobile app for iOS and Android
- A full IT infrastructure for a coworking network
- Booking, payments, and QR access without third-party platforms
- An admin panel for centralized network management
Summary
WORQER is an example of full-cycle product development for a coworking network: from concept to mobile app, backend, and admin panel. The service fully handled desk booking, payments, and QR-based access without external SaaS, allowing the client to own its digital ecosystem and scale across multiple locations.
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